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Map users with their responsibilities
Create admins, instructors, reporters, seat managers, affiliates, and any other custom user type you want with our role-based learning management system.
Alice Chen
Admin
Bob Martinez
Instructor
Carol Smith
Seat Manager
Dave Kim
Reporter
Courses created
Active learners / month
Customer revenue
Questence' Custom User Roles allow you to give your teammates and external collaborators the exact access they need. Create admins, instructors, reporters, seat managers, affiliates, and more, then fine-tune permissions across 60+ permission controls to protect sensitive areas, reduce mistakes, and scale operations securely.
Compare and simulate roles before assigning so you always get the permission mix right.
Reduce bottlenecks for multiple teams. Sensitive areas stay locked.
Role-based access management for compliance-heavy organizations.
Teams that need an LMS with role-based access control for members and staff — especially where compliance, privacy, or multi-team operations matter.
See at a glance which roles have access to which capabilities. Green means granted — gray means restricted.
| Permission | Admin | Instructor | Reporter | Seat Manager | Affiliate |
|---|---|---|---|---|---|
| View courses | |||||
| Edit courses | |||||
| View users | |||||
| Edit users | |||||
| View reports | |||||
| Export reports | |||||
| Marketing | |||||
| Settings | |||||
| Billing | |||||
| Integrations | |||||
| Design | |||||
| Analytics |
From cloning a role to going live — get your team set up in minutes.
Start from an existing role and clone it in one click.
Toggle 60+ granular permissions on or off per role.
Map the role to teammates, instructors, or external partners.
Each user sees only what their role allows — nothing more.
Never worry about disclosing security-sensitive data or restricted areas of your academy to people who shouldn't have access.
Create new custom user roles in seconds. Duplicate an existing role and customize it by adding or removing its permissions.
Control access rights in your school on more than 60 different permissions.
Enable partners and agencies outside of your organization to securely monitor the progress of your training programs.
From B2B clients to instructors and external agencies — assign the perfect role.
Allow clients to view learner progress and reports for their organization with tailored access permissions.
Give subject matter experts access to create, manage, and deliver training for specific courses.
Give external partners customized access to the pages, design, or marketing areas they support.
Let license buyers view assigned learners, track progress, and export reports.
Custom user roles power your academy's governance by letting you assign the right access to the right people. See how we compare.
| Feature | Questence | Basic LMS |
|---|---|---|
| Pre-built roles | Admin, Instructor, Reporter, Seat Manager, Affiliate & more | Admin, Instructor |
| Custom role creation | Duplicate & edit any role in seconds | Not available |
| Granular permissions | 60+ individual permission toggles | Fixed, all-or-nothing |
| Role simulation | Preview what a role can see before assigning | Not available |
| External collaborator roles | Full support for partners & agencies | Limited or none |
| Permission grouping | Group roles by department or function | Not available |
| Audit log | Track role changes & user access history | Basic or none |
Set up custom user roles in minutes — no commitment required.